How to install a new font in Windows

June 23, 2009 at 10:00 AM • by John Lueders

To really personalize my printing projects, I will oftentimes search my list of fonts and select the one that looks the most aesthetically pleasing for the job, after which I will adjust the color and size until it is just right.  I have customers who print envelopes by using a larger calligraphy font for the names on the first line and a smaller, more legible font for the address.  This is partially why Elm Software developed PrintJobs in the first place – to customize the ways in which you print information.

But what if you like a font that is not on your computer?  Elm Software offers a variety of free fonts available via download.  If you would like to use fun, new fonts for your own upcoming printing projects – invitation envelopes, mailing labels, room layouts, reception tent cards – use the following information to properly install these fonts on your computer.

Before we discuss the steps needed to install a font on your computer, let’s discuss where fonts live.

Where fonts live

Fonts reside in a folder on your Windows computer.  This folder is usually at C:\Windows\FontsSometimes it is C:\Winnt\Fonts.  Fonts installed on your computer appear in this folder and are usable by any program on your computer – Microsoft Word, Excel, Powerpoint, PrintJobs, Tabula Rasa, etc.  The image below shows my Fonts folder on my Windows Vista 64-bit computer. 


Let’s say you are working on your computer, and you open a Word document that was created on another computer in Calibri font, but your computer does not have Calibri.  Your computer will automatically select the closest approximation of Calibri to display the text, such as Arial or Verdana.  If you are e-mailing a document (to be printed) that contains a unique font, either turn the document into a .pdf or be sure that the end computer has that font already installed.  Otherwise, your print job may not end up looking like how you want it to look.

Installing fonts

  1. Visit, locate the desired font and click the download button.
  2. Save the zip file to your desktop.
  3. Unzip the contents of the zip file to your desktop.
  4. Go to your desktop and find the font file(s) and right-click and select ‘Copy’ from the popup menu.
  5. Open 'My Computer' and navigate to your fonts folder. Example: C:\Windows\Fonts
  6. Right-click in the ‘Fonts’ folder and click ‘Paste’.
  7. An 'Installing Fonts' dialog window appears.
  8. Upon completion, your fonts will be installed and ready to be used by all applications.


Install some new fonts today!

Free screen capture tools

June 20, 2009 at 11:12 PM • by John Lueders

I often need to capture a screenshot or a part of a screen when I write emails or work on a help file.  This post is dedicated to two different ways to capture a part of your computer screen.

Free methods

1)  The ‘Print Screen’ button is on everyone’s keyboard and not widely used or known.  The ‘Print Screen’ button is towards the top right of your keyboard.  When you press the ‘Print Screen’ button, your entire computer screen is captured and saved in memory and ready for your use.  You can paste (Ctrl+V) the image into a Word document just to try it out.
Below is my image obtained by pressing ‘Print Screen’…click on it to see the entire image.

1a) Often, ‘Print Screen’ in itself is too much…you do not usually need the entire screen captured.  That is why I recommend using the ‘Alt+Print Screen’ key combination.  This captures only the active window.
Below is my image of the active window (Windows Live Writer which I use to write this blog)…click to see the image.


2) If you have Vista, you have a free screen capture tool called ‘Snipping Tool’.  This tool lets you capture any part of your screen by using a selection rectangle.

To find it…Click Start, All Programs, Accessories, Snipping Tool, if you do not see it there…

To activate it…Go to Control Panel and open Program and Features. In the task pane on the left, click Turn Windows features on or off. If necessary, click Continue when prompted by User Account Control. Scroll through the list of features, check the box next to Tablet PC Optional Components, and click OK. This adds a new folder under Start, All Programs, Accessories, named ‘Tablet PC’ that contains the ‘Snipping Tool’ as well as other Tablet PC programs.  I then add the ‘Snipping Tool’ shortcut to my ‘Quick Launch’ bar on the bottom by dragging and dropping a shortcut to the bar on the bottom.



Here is my ‘Snipping Tool’ on the my ‘Quick Launch’ bar.
The image below was captured using the Snipping Tool…just to show that is truly helpful.  I even did the blue highlight circle…it truly is a helpful and easy tool to use…and it is free with Microsoft Windows Vista.


Outside of these free methods above, there is a program called Snag-it by TechSmith that is truly excellent and costs $49.95.

There are others, but the free screen capture methods above, plus the purchasable Snag-it should provide you with a good starting point in the screen capture world.

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